Your Operation
SYS-01
Monthly Miles
Total miles YOU actually drive — loaded AND empty. This is your true denominator. Most operators only count paid miles and wonder why they're broke.
Total Miles Driven Loaded + deadhead
MI
/ month
Fixed Costs
These hit you every month whether you turn a wheel or not. Truck payment, insurance, permits — the bills that don't care if you ran 500 miles or 15,000.
Truck Payment Monthly note
$
/ month
Trailer Payment 0 if no payment
$
/ month
Liability Insurance
$
/ month
Physical Damage Insurance
$
/ month
Cargo Insurance
$
/ month
Health Insurance
$
/ month
Base Plate / Permits Monthly average
$
/ month
IFTA / Fuel Tax Monthly average
$
/ month
ELD / Dispatch Software
$
/ month
Accounting / Bookkeeping
$
/ month
Phone / Communication
$
/ month
Other Fixed Storage, office, misc
$
/ month
Variable Costs
These change with every mile you run. Fuel is the biggest one. Most operators know fuel. Almost nobody accounts for tires and depreciation — and that's where they bleed out.
Fuel Price
$
/ gallon
Fuel Economy
⛽
MPG
Maintenance / Repairs Oil, filters, brakes, etc.
$
/ mile
Tires Full set ~$5k, lasts ~150k mi = $0.033/mi
$
/ mile
Truck Depreciation Value lost per mile
$
/ mile
Tolls Monthly average
$
/ month
Meals / Per Diem
$
/ month
Scales / Inspections
$
/ month
Other Variable
$
/ month
Your Salary
This is the one everybody skips. You are a business. Your labor has a cost. If you don't pay yourself you're not running a business — you're running a charity for your customers.
Your Monthly Draw What you need to live
$
/ month
Self-Employment Tax ~15.3% of net
$
/ month
True Cost Analysis
SYS-02
🚛
Enter your real numbers
Every field matters
Hit calculate